Amotech Africa is a leading tests and measurements solution provider in the Africa. We also offer technical services, instrument calibration and repair services. With our headquarters in Nairobi, Kenya we have a presence in the greater African region with offices in DRC, Rwanda, Tanzania and servicing clients in Uganda, Ethiopia, Malawi, and Zambia.

Role: Executive Assistant

Amotech Africa is seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide high-level administrative support to the Chief Operating Officer (COO) and Chief Executive Officer (CEO). The ideal candidate will have excellent communication skills, strong problem-solving abilities, and the capacity to manage multiplepriorities in a fast- paced environment. This role requires discretion, professionalism, and a high degree of confidentiality.

Qualifications & Experience:

1. Bachelor’s degree in Business Administration, Communications, or a related field. Engineering or legal is an added advantage.
2. 3+ years of experience as an Executive Assistant, preferably supporting C-suite executives.
3. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools.
4. Strong organizational and time management skills with the ability to prioritize tasks effectively.
5. Excellent written and verbal communication skills.
6. Ability to work independently, exercise sound judgment, and anticipate executive needs.
7. High level of professionalism and confidentiality.
8. Experience in a fast-paced corporate environment is a plus.

Key Responsibilities:

1. Administrative Support: Manage and coordinate executive schedules, including appointments, meetings, and travel arrangements.
2. Communication: Act as a liaison betweenexecutives and internal/external stakeholders, handling correspondence, phone calls, and inquiries efficiently.
3. Provide a bridge for smooth communication between the CEO’s office and internal departments; demonstrating leadership to maintain credibility, trust, and supportwith senior management staff;
4. Meeting Management: Prepare agendas, take minutes, and follow up on action items for key meetings.
5. Project Coordination: Support strategic initiatives by tracking progress, conducting research, and compiling reports.
6. Document Preparation: Draft, edit, and proofread presentations, reports, and correspondence.
7. Confidentiality & Discretion: Handle sensitive information with the utmost professionalism and integrity.
8. Office Operations: Assist with office management tasks, including supplies, facilities coordination, and vendor management.
9. ISO. 9001:2015 : Support departmental heads with the implementation, documentation, and monitoring of ISO 9001 quality management processes and procedures. Ensure the COO and CEO are updated on relevant regulatory requirements
10. Board Support and Liaison In conjunction with the COO Collaborate with key stakeholders while planning,agenda setting, coordinating and preparing for the Advisory Board’s meetings

What We Offer Our Employees:

1. Opportunity to work in an international environment.
2. Cooperation with a highly qualifiedteam with one of the region’s leadingcompanies in the industry.
3. Great workingenvironment
4. Competitive Remuneration
5. A wide range of training opportunities

AMOTECH AFRICA IS AN EQUAL-OPPORTUNITY EMPLOYER

Kindly note that only shortlisted candidates will be contacted.

Note: We do not ask for money in any step of the hiring process.Be aware of fraudsters